Download the Zoom desktop app
Decide whether you will use one monitor or two monitors
Use a headset and microphone if you have them, to reduce background noise
Review how to share your screen
Close unnecessary tabs in your browser and turn off notifications such as Email or messaging
Lighting should come from in front of you or from the side, in order to best light your face
Keep your background clear of distractions or use a virtual background
Look at your webcam if you are presenting
Use gestures and mannerisms that you would typically use in person
Join the meeting five to ten minutes and wait for the host to allow you in.
Use the Raise Hand feature to notify the host or current speaker that you wish to speakSome meeting hosts pay attention to whether someone unmutes their microphone when preparing to speak, but this is not guaranteed.
Unmute your microphone before speaking.
Identify yourself to meeting attendees - say your full name and pronouns the first time you begin speaking.
When screensharing, if you are referring to something on the screen, describe where your cursor is going or what it is that you are referring to.Avoid saying "here" or "this" when describing something. Instead, try using more descriptive language:"Notice the box labeled 'sign in' in the upper-left corner of the home page.""When reviewing the spreadsheet, in column H, row 34..."Identifying what is happening on the screen increases access for everyone attending the meeting.
Mute your microphone any time you are not actively speaking.
Avoid noisy activities like typing while your microphone is on.
Focus on the meeting - avoid multitasking when you can.
Monitor chat for conversation
Make sure you can see the Zoom windows at all times, especially if someone is sharing their screen
Sit or stand somewhere with a neutral background (or use a virtual background).
Make sure your camera is on a steady surface to prevent shaking
Turn off your camera if you need to take care of business outside of the meeting. Turn the camera back on when you are present in the meeting again.Communicate privately with the meeting host or co-host if you need to step away from your computer, similarly to if you needed to excuse yourself from an in-person meeting. Notify the host or co-host when you return.
Secure your Zoom meetings to prevent unwanted guests
Assign co-hosts as needed after starting the meeting
It is always a good idea to have a peer or TA moderate and monitor chat while you lead the meeting
Ask your co-host(s) to assist you in muting participants who may accidentally have their mics unmuted
Turn on Automatic Transcription after starting the meeting
Participants can turn subtitles on or off and review the meeting transcript
Share your screen if you are presenting, or working collaboratively on a Google Doc or Sheet
Enable Screenshare from the Security menu if you wish to allow participants to share their screen
Remind participants to mute their mics when others are presenting or speaking
Facilitate introductions and communicate meeting structure so your participants know what to expect from the meeting
Share a meeting agenda or meeting document links in the chat, if applicable
Note: If a participant joins late, you or your co-host will need to re-send the links
Communicate your expectations for whether participants should have their video on There are many reasons why a participant may not wish to use video. Carefully consider your reasoning for requiring or not requiring video engagement.
Let participants know how they can get your attention or engage during the meeting. Should participants: Enter questions in chat? Unmute themselves and start talking? Use the nonverbal feedback Raise Hand?